Auto-created draft timesheets
How VanMan generates draft timesheet entries from a job status, and how crew hours flow in from the mobile app.
VanMan can create draft timesheet entries for you, so your crew's hours start filling in automatically as jobs progress. This saves you keying in the same times by hand and gives you a head start each week.
How drafts are generated
When a job reaches a configured status, VanMan generates a draft timesheet entry for each crew member on that job, using the job's scheduled times as the starting point.
This process is idempotent, which means it won't create duplicate entries. If the job hits the trigger status more than once, you still get one draft per crew member rather than repeated copies.
Setting the trigger status
The trigger is controlled by the timesheet auto-create status setting. Choose the job status at which drafts should be created — for example, a stage that reliably means the crew are on the job — and VanMan takes care of the rest from there.
Because these entries are drafts, they're a starting point, not a final record. Review and adjust the times before approving the week.
Where crew hours come from
Hours also flow in from the VanMan mobile app, so the drafts reflect what actually happened on the day:
- Drivers track their own start and finish per job from the app.
- They adjust their times at End of Day if the shift ran differently to plan.
- They then submit crew timesheets back to the office.
Encourage drivers to tidy up their times at End of Day before submitting. Accurate hours from the field mean fewer corrections for you in the weekly grid.