Features
Everything you need to run your moving business
From online bookings to invoicing, VanMan covers every step of your workflow. Explore our features below.
Calendar & Scheduling
See your week at a glance
- Drag-and-drop job scheduling across days and crews
- Colour-coded jobs by status, truck, or team
- Daily, weekly, and monthly calendar views
- Automatic conflict detection for double-booked trucks or staff
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Job Management
Track every job from quote to completion
- Full job lifecycle tracking from enquiry to invoiced
- Attach photos, inventory lists, and notes to each job
- Custom job statuses and workflow stages
- Job templates for recurring or standard moves
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Fleet Management
Know where your trucks are
- Vehicle availability and assignment tracking
- Maintenance schedules and service reminders
- Capacity planning across your fleet
- Equipment and asset tracking per vehicle
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Online Bookings
Capture leads while you sleep
- Embeddable booking widget for your website
- Instant email notifications for new enquiries
- Custom fields to capture move details upfront
- Automatic lead-to-job conversion
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Customer Communications
Keep customers in the loop
- Automated SMS and email at key job milestones
- Customisable message templates
- Two-way SMS so customers can reply directly
- Post-move review request automation
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Invoicing & Xero
Get paid faster
- One-click invoice generation from job data
- Xero integration for automatic sync
- Track payment status and overdue invoices
- Branded invoice templates with your logo
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Dashboard & Analytics
See how your business is tracking
- Revenue and job volume tracking over time
- Crew and truck utilisation reports
- Lead conversion and booking pipeline metrics
- Exportable reports for accounting and planning
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Mobile App
Your business in your pocket
- Native iOS and Android apps for field crews
- Update job status and add photos from the truck
- Turn-by-turn navigation to job sites
- Offline mode for areas with poor coverage
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Team Chat
Talk to your team in real time
- Real-time staff-to-staff messaging
- Job-linked chat threads for context
- Group channels for teams, trucks, or offices
- Push notifications so nothing gets missed
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See it all in action
Start your free trial and explore every feature with your own data.
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