Features
Everything you need to run your moving business
From online bookings to invoicing, VanMan covers every step of your workflow. Explore our features below.
Calendar & Scheduling
See your week at a glance
- Drag-and-drop job scheduling across days and crews
- Colour-coded jobs by status, truck, or team
- Daily, weekly, and monthly calendar views
- Custom events for meetings, training, and reminders
Job Management
Track every job from quote to completion
- Full job lifecycle tracking from enquiry to invoiced
- Attach photos, inventory lists, and notes to each job
- Custom job statuses and workflow stages
- Job templates for recurring or standard moves
Fleet Management
Know where your trucks are
- Vehicle availability and assignment tracking
- Real-time GPS tracking on a live map
- Capacity planning across your fleet
- Equipment and asset tracking per vehicle
Online Bookings
Capture leads while you sleep
- Embeddable booking widget for your website
- Instant email notifications for new enquiries
- Custom fields to capture move details upfront
- Automatic lead-to-job conversion
Customer Communications
Keep customers in the loop
- Automated SMS and email at key job milestones
- Customisable message templates
- Two-way SMS so customers can reply directly
- Post-move review request automation
Invoicing & Xero
Get paid faster
- One-click invoice generation from job data
- Xero integration for automatic sync
- Materials catalog and detailed job costing
- Track payment status and overdue invoices
Dashboard & Analytics
See how your business is tracking
- Revenue and job volume tracking over time
- Crew and truck utilisation reports
- Lead conversion and booking pipeline metrics
- Exportable reports for accounting and planning
Mobile App
Your business in your pocket
- Native iOS and Android apps for field crews
- Update job status and add photos from the truck
- Turn-by-turn navigation to job sites
- Offline mode for areas with poor coverage
Workflow Automation
Automate your business rules
- Visual drag-and-drop workflow builder
- Trigger automations from job, booking, and invoice events
- Conditional logic, delays, and human approval steps
- Pre-built templates for common moving company workflows
Email Integration
Your inbox meets your jobs
- Connect Gmail or Outlook with one click
- Automatic email-to-job matching by job number
- Reply to customer emails from inside VanMan
- Attachment capture and storage against jobs
Day Plan
Your daily operations at a glance
- Calendar timeline and Google Maps in one view
- Colour-coded truck routes and location markers
- Cross-highlighting between calendar and map
- Real-time truck positions and job status updates
See it all in action
Start your free trial and explore every feature with your own data.
No credit card required. Free for 14 days.