Built for local removalists running 3–15 trucks
Trade the whiteboard chaos for one calm screen
Quote faster, fill your trucks, and get invoices out the same day — without the sticky notes, spreadsheets, and constant phone calls.
14 days freeNo credit cardWe move your data across
Patels 8am??
or was it 9
or was it 9
call Acme back!! quote overdue
Truck 2 — Smith
Truck 2 = broken??
Truck 2 = broken??
invoice Friday's jobs!!!
3 missed calls
Today · Tue 24 JunAll on track
08:00
The Patels
Mt Eden → Ponsonby · Truck 1
10:30
Acme Ltd — Office
CBD → Newmarket · Truck 3
13:00
J. Whitfield
Grey Lynn → Takapuna · Truck 2
Invoiced today
$4,280
Trucks out
3 / 4
Quote in 60 seconds Invoice from the cab Works on any phone
Sound familiar?
Running the trucks is the easy part. It's everything else.
“where’s truck 2?”
The whiteboard’s out of date the second the phone rings — and only you know the real plan.
“I’ll quote you tonight”
Leads go cold while you’re under a couch. The mover who replies first wins the job.
“did we invoice that?”
Invoices go out a week late, if at all — and your cash is stuck in the admin pile.
The calm version
Same business. None of the mess.
The old way
Enquiries scribbled on a notepad between jobs
With VanMan
Online bookings land in your pipeline, quoted in minutes
The old way
A whiteboard only you can read — and only when you’re in
With VanMan
One shared calendar your whole crew sees in real time
The old way
Drivers calling all day asking where they’re meant to be
With VanMan
Crews get the day’s runs, addresses and photos on the app
The old way
Invoicing on Sunday night from a pile of paper dockets
With VanMan
One tap turns a finished job into an invoice, synced to Xero
One job, start to finish
Every job moves from enquiry to paid
Enquiry
Web bookings drop straight onto a new job card.
Quote
Send a priced quote in minutes from your phone.
Schedule
Drop it on the calendar; assign truck and crew.
Move
Crew works the job and signs off on the app.
Paid
Invoice fires to Xero the moment it's done.
Features
Everything you need to run your moving business
From first enquiry to final invoice, VanMan covers every step.
Calendar & Scheduling
Drag-and-drop calendar to schedule jobs, assign crews, and manage your week from one view.
Job Management
The full lifecycle of every job — from initial enquiry through to completion and invoicing.
Fleet Management
Track trucks, trailers and equipment — availability, maintenance and assignments.
Online Bookings
An embeddable booking form so customers request quotes and book moves from your website.
Customer Communications
Automated SMS and email at every stage — confirmations, reminders and follow-ups.
Invoicing & Xero
Generate invoices from completed jobs and sync them straight to Xero — no double entry.
Dashboard & Analytics
Real-time revenue, job volume, crew utilisation and business health at a glance.
Mobile App
iOS and Android apps for drivers and admins — update jobs, capture photos, on the go.
Workflow Automation
Visual workflows that fire when jobs change, bookings land, or invoices are created.
Email Integration
Connect Gmail or Outlook and emails file themselves against the right job automatically.
Day Plan
Calendar timeline plus a live map — every job, truck and route in one split view.
See every feature in detail — with screenshots
Explore all features
8 hrs
of admin saved every week
2×
faster to get invoices paid
5 apps
replaced by one you'll actually use
Get the chaos off your whiteboard
Try VanMan free for 14 days. We'll move your existing jobs across for you.
No credit card · Cancel anytime · NZ-based support