Setting up your account
Setting up your account
Before you start scheduling jobs and managing your fleet, you need to configure your company profile. This ensures your invoices, emails, and booking forms display the correct business information.
Enter your company name
Navigate to SettingsCompany Details and enter your registered business name in the Company name field. This name appears on all customer-facing documents including quotes, invoices, and booking confirmations.
Add your contact details
Fill in your primary phone number and email address. The phone number is displayed on job confirmations sent to customers, and the email address is used as the reply-to address for all outgoing correspondence from VanMan.
Set your physical address
Enter your business address including street, suburb, city, and postcode. This address is printed on invoices and is used as the default depot location when calculating travel distances for jobs.
Confirm your timezone
VanMan automatically detects your timezone from your browser settings. Verify that the detected timezone is correct in the Timezone dropdown. All job times, calendar views, and scheduled notifications are based on this setting.
Your timezone is auto-detected from your browser when you first sign up. If you operate across multiple regions, the timezone you set here determines how times are displayed throughout the app. Your crew members will see job times adjusted to this timezone regardless of where they are located.
Enter your GST or tax number
If your business is registered for GST, enter your GST number in the GST/Tax number field. When a valid number is provided, VanMan automatically calculates and displays GST on all invoices and quotes. Leave this field blank if your business is not GST-registered and invoices will be generated without tax breakdowns.
Once you have completed these steps, click Save changes. Your company profile is now configured and ready to go. Next, you should add your trucks to start building out your fleet.
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